HIPAA-compliant health care operations built for compliance, not spreadsheets.
Stop managing PHI and compliance in spreadsheets. Your team gets real-time visibility into credentials, client pipelines, and billing — from one HIPAA-compliant system, BAA-ready from day one.
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Running a health care service shouldn't require 5 different systems
Credentials scattered everywhere
Caregiver certifications, training records, and background checks live in different systems. You find out about expirations after the fact — during an audit.
Client intake is a bottleneck
New referrals get lost in email threads. Assessment scheduling is manual. The time between referral and admission is longer than it needs to be — and you lose clients because of it.
Billing reconciliation takes days
Matching EVV data to billing, tracking payer mix, and chasing denied claims is a part-time job. Manual reconciliation means errors, delays, and revenue you can't see until it's too late.
No single source of truth
Your operations data is spread across a scheduling tool, a billing platform, physical files, and spreadsheets. Leadership decisions are based on whoever has the most recent export.
One HIPAA-compliant system that runs every part of your health care service
One system connects your compliance, client management, billing, and operations into a single HIPAA-compliant platform — BAA-ready, encrypted, and built specifically for health care services.
Caregiver Credential Management
Track every certification, training record, and compliance document in one place. Automated alerts notify you 30, 60, and 90 days before anything expires — before it becomes an audit finding.
Sarah Johnson
CNA Certification
Michael Kim
HHA License
David Chen
RN License
Client Intake & Pipeline Management
Every referral enters a structured pipeline. Assessment scheduling, care plan creation, and admission steps are tracked automatically — nothing falls through the cracks during intake.
New
R. Thompson
Referred today
M. Patel
Referred 2d ago
Assessment
J. Williams
Scheduled Fri
Admitted
B. Martinez
Start Mon
Automated Billing Reconciliation
Match EVV data to billing automatically. Track collections by payer, flag denied claims, and see your revenue pipeline in real time — without spending days on manual reconciliation.
Compliance & Audit Readiness
Audit-ready documentation at any moment. Every record, every signature, every incident report is logged with a timestamp. When the auditor shows up, you open a dashboard — not a filing cabinet.
Complete Client Records
Every client has a single, complete record: care plan, assigned caregiver, billing status, emergency contacts, and visit history. One search. No digging through folders.
HIPAA Compliance & BAA-Ready Infrastructure
Every system we build for health care services is designed around the HIPAA Security Rule from day one. Encryption at rest and in transit, role-based access controls, least-privilege permissions, and a full audit log of every PHI read and write. We sign BAAs with you and only build on platforms — Airtable, Make.com, your cloud storage, your email — that themselves support HIPAA-compliant configurations and sign their own BAAs. Compliance isn't a layer we add at the end. It's the architecture.
Proactive Alert System
Critical deadlines don't wait for your morning standup. Automated alerts fire for expiring credentials, overdue documentation, and billing anomalies before they become problems.
David Chen — RN license expired
5 days overdue
Michael Kim — HHA license expiring
28 days remaining
Insurance claim — 14-day denial window
Action required by Friday
What health care services see after 90 days
60%
Faster caregiver onboarding
$36K+
Recovered revenue from referral tracking
12 hrs
Saved per week on admin work
3×
Faster billing reconciliation
"We used to spend Friday afternoons just tracking down expired documents. Now the system tells us 60 days in advance. We haven't had an audit finding since we went live."
Candice Ellis
Owner, C.A. Ellis & Associates
View case study →
Up and running in 3 weeks
No IT team required. No months-long implementation. We do the heavy lifting — including HIPAA configuration of every tool in the stack — so you stay focused on running your health care service.
Discovery Call
We learn your current workflows, tools, and the specific HIPAA and compliance requirements your health care service faces. 60 minutes. No fluff.
System Build
Catalytics builds your custom system — credential tracking, client pipeline, billing dashboard, HIPAA configuration — configured to your organization's actual structure.
Data Migration
We move your existing caregiver and client data into the new system. Your team doesn't start from scratch — they start from where you are now.
Go Live + Support
Team training, go-live support, and a 30-day check-in. We stay close until the system is running the way it should — and the team is confident using it.
Everything your health care service needs. Nothing it doesn't.
One flat engagement. No per-seat licensing. No surprise add-ons. HIPAA-compliant, BAA-ready, and custom-built for your organization's actual operations.
Catalytics Implementation
- HIPAA-compliant architecture & BAA included
- Caregiver and clinician credential tracking & automated alerts
- Client intake pipeline & case management
- Automated billing reconciliation dashboard
- Compliance document library & full audit trail
- Staff onboarding workflow automation
- Real-time operations dashboard
- Custom alert system for critical deadlines
- Role-based access controls & PHI audit logging
- Dedicated implementation specialist
- Ongoing support & system updates
Custom pricing based on organization size and scope. Starting conversation takes 15 minutes.
FAQ
HIPAA, BAA, and operations questions we hear from health care services
Yes. Every system we build for health care services is designed with HIPAA in mind: encryption at rest and in transit, role-based access controls, full audit logging of who accessed or changed PHI, automated retention policies, and least-privilege permissions by default. We architect around the HIPAA Security Rule from day one — compliance is built in, not bolted on after the fact.
Yes. Catalytics signs BAAs with every health care service client whose workflows touch protected health information. We also ensure every downstream tool in your stack that handles PHI — Airtable, Make.com, your cloud storage, email — is configured on a plan that supports HIPAA compliance and has its own BAA in place. That chain matters: a BAA from us alone is not enough if a tool in the workflow isn't covered.
Most health care services are fully operational within 2–3 weeks. We handle setup, data migration, staff training, and HIPAA configuration of the underlying tools. You don't need internal IT or technical expertise.
Not necessarily. Catalytics integrates with most EVV systems, EHRs, billing platforms, and HR tools. We assess your current stack and build around what works — replacing only what's broken or non-compliant.
The system is designed for caregivers, coordinators, clinicians, and admin staff — not IT professionals. Simple interfaces, mobile-friendly, role-specific views, and we provide full onboarding training as part of every engagement.
All data is encrypted at rest and in transit. Access is role-based and least-privilege. Every read or write of PHI is logged. We follow the HIPAA Security Rule, sign BAAs, and only build on platforms (Airtable, Make.com, etc.) that themselves support HIPAA-compliant configurations and sign their own BAAs.
Every client gets a dedicated point of contact. We handle updates, troubleshooting, security reviews, and system improvements as your organization grows. Audit support is included — when an inspector shows up, you have an experienced partner on the call with you.
Catalytics scales from 10-person teams to 200+. The system grows with you — pricing and features adjust based on actual headcount, client volume, and the breadth of services you deliver.
Your health care service deserves better than spreadsheets.
Book a 15-minute call. We'll talk about your operations, HIPAA setup, and what to build first.
Book a Free Strategy Call